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Medical Office Chart Filing Systems


Medical Chart Filing Cabinets

Use Medical tag file cabinet shelving systems for storing patient charts and medical records to maximize floor space, improve accessibility.

File Cabinets For Patient Charts

Health Information Management (HIM) is a constant challenge for doctor’s offices, hospitals, pharmacies, clinics, and many other medical facilities. Medical records and patient charts take up a large amount of space, which can make them difficult to store and organize. You also have to be concerned with being in compliance with the Health Insurance Portability and Accountability Act (HIPAA). Available on Vizient GPO Contract #CE2900 (Vizient customers call for contract pricing.


Medical tag file cabinet shelving systems will maximize your healthcare facility’s floor space, improve accessibility, and maintain HIPAA compliance. Depending on your specific needs and budget, there are a variety of medical tag file cabinet shelving systems you can choose from.


Different Types Of Medical Tag File Cabinet Shelving Systems

Here are some of the available medical tag file cabinet shelving systems:


Electric file cabinets: The cabinets save floor space, increase productivity and improve worker morale by reducing storage space requirements and delivering files directly to the operator. In addition, the cabinets meet the guidelines required by Americans with Disabilities Act (ADA).medical tag file cabinet shelving systems for storing patient charts and medical records

High density shelving: The most space efficient medical tag file cabinet shelving systems available will easily cut your storage space in half or double your storage capacity in the same space as traditional static shelves.

Rotary file cabinets: Beautiful cabinets that save space, lock, and have flexible interiors that can store top tab files, side tab files, forms, binders, computer media and anything else you can think of.

Lateral sliding file shelving: The shelving offers a cost-efficient solution to increase your storage capacity without using a ton of floor space, and offers dramatic improvements in organization, convenience, and appearance. You can even install your existing file cabinets or shelving on the sliding track system.

Open file Shelving: This medical tag file cabinet shelving system is easy to install and reconfigure when your filing and storage needs change. Rolling doors can also be installed for a cleaner appearance and extra security.

How do you organize files in a medical office?

Arrange files by one of the following: alphabetical, numerical, chronological. The most logical and popular arrangement for medical offices is by patient name or number, and then chronologically The problem with assigning numbers to patients is needing an individual step or key in order to process new documentation.

What is the most efficient filing system for medical records?

Discharge records are filed alphabetically by discharge year. This method is commonly used when there is limited space in the health information department to retain more than one year of discharge records. Alphabetic filing provides the easiest method for retrieval of records.

What are the different types of filing systems for medical records?

There are three types of numerical filing systems that are utilized in healthcare; straight or consecutive numeric filing, terminal digit or reverse, and middle digit. The straight filing system is also referred to as the consecutive filing system.

What are the filing systems used in health care include?

Filing systems used in health care include: alpha, numerical, color, chronological, and geographic.

Medical Chart Filing Cabinets

Keep all medical documents organized properly with vertical and lateral file drawers from Medicus Health. Explore our filing cabinet collection online.

Medical Chart Filing Cabinets help organize patient information for your records. Whether it’s Wire Basket Carts, Clipboards, Over-the-Bed Clipboards, Chart Racks, Patient Charts, Chart Carts, Records Management Carts, Locking HIPPA Carts, Wire Basket Carts, or Patient Binder Carts – we have the solution for your facility to set up a medical records filing system.

Medical Office Filing System

We design and install Medical Record Chart Shelving for Doctor’s offices learn more about office filing cabinets.

Medical Record Chart Shelving For Doctor Office Filing

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We design and install Medical Record Chart Shelving for Doctor’s offices learn more about office filing cabinets. These innovative file shelves save floorspace and increase productivity compared to conventional vertical and lateral file cabinets (view chart shelving images) by using side tab or end tab folders instead of top tab folders. Using side tab/end tab file labels on folders allows you read the folder names when placed on file shelves. Placing medical record charts on file shelves not only saves floorspace but costs less than traditional file cabinets too. Available on Vizient GPO Contract #CE2900 (Vizient customers call for contract pricing.


Using Color Coded Charts In Your Chart Shelving

Using color coded charts on file shelves helps you find charts more quickly and helps to prevent misplaced charts. Color coded labeling is a process of assigning alphabetic or numeric colored labels to key letters or numbers of the file name. Assigning colors to key letters or numbers create blocks of color called color bars when like charts are organized together in your chart shelving. When charts are accidentally misplaced or misfiled on shelves, color bars are interrupted or broken making the misplaced files obvious. Some of the benefits of color coding are:


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Faster access to charts. Your mind associates to color much quicker than black on white name labels allowing you get to the desired area of the filing system quicker.

Saves time. Reducing misplaced charts eliminates unnecessary searching for lost files making personnel more productive.

Improved attitudes. Searching for misplaced chart files is frustrating, reducing the number of files misplaced improves workers’ attitudes towards their work.

Medical Shelving and File Cabinets

Discounted prices on quality Medical Shelving and File Cabinets.

Medical Filing Supplies

Online shopping for Medical Filing Supplies – Recordkeeping & Labels from a great selection at Industrial & Scientific Store.

Open File Shelving: Medical Filing Systems

Shop open file shelving at National Business Furniture. Side tab files work great as medical filing systems. Lifetime guarantee!

Side Tab Files

Are you in need of a large scale filing system for the organization of patient medical records? Open file shelving features a side tab design that works exactly the way it sounds.


These medical filing systems are made to house folders with labels sticking out to the side. Side tab files used in this fashion make filing folders a breeze to find at any given moment.


Side Tab Files – File Storage Systems for Organization

Open file shelving most commonly comes in neutral black, gray and beige tones. However, these filing shelves can be found in bolder colors such as red and blue as well. Side tab files are also available in eco-friendly varieties and fireproof designs. The options are endless!


At National Business Furniture, our furniture experts are standing by to assist you in selecting the right open file shelving for your facility. We offer only the best side tab files from trusted manufacturers like Tennsco, Fire King and our very own NBF Signature Series. Our selection of Tennsco medical files is vast, but it’s only a fraction of the filing cabinet options that we have to offer. Want to learn more? Check our helpful tips and furniture picks from our editors at the NBF blog! National Business Furniture—Furniture that works. People who care.

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